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AcadTrack

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Guides for every role in the school.

Each guide walks through real tasks, one screenshot per step, with the button to press marked. Open the one for your role, or keep the complete guide for training.

Complete user guideEvery role and the flows that pass between them. 91 pages, PDF, 15.2 MB.Open the guide AcadTrack in 60 secondsA short film of the office, admissions, teachers, fees and both apps.Watch the film

Find the guide for a job

Guides by role

Your menu in AcadTrack shows only what your role allows, so each guide covers just that role’s work.

  • School admin

    22 pages · 3.3 MB

    The principal or the person who owns setup

    • Your dashboard and the full office menu
    • Roles and access: who can do what
    • Reset a password
    • Put a student in a class
    • School details and branding
    Open Download

  • Office staff

    18 pages · 3.2 MB

    Front desk and school office

    • Add a new student with a login
    • Collect a fee and print the receipt
    • Send a notice to a class or the school
    Open Download

  • Admissions desk

    18 pages · 3.1 MB

    Whoever handles enquiries and new admissions

    • Enquiry to enrolled student, step by step
    • Offer a seat, take the admission fee, create the student
    • Share the online enquiry form with parents
    Open Download

  • Exam cell

    14 pages · 2.2 MB

    Academic office and exam coordinators

    • Run an exam and publish results
    • Date sheets and exam types
    • Promote students at the end of the year
    Open Download

  • Transport in-charge

    12 pages · 1.5 MB

    Whoever runs the buses

    • Routes and stops
    • Put a student on a bus
    Open Download

  • Teacher

    22 pages · 3.4 MB

    Class and subject teachers

    • Today's timetable
    • Mark attendance
    • Set homework and grade submissions
    • Enter exam marks
    • Approve leave
    Open Download

  • Student and parent

    26 pages · 3.5 MB

    Students, and parents on the app

    • Plan the day and week
    • Submit homework
    • Apply for leave
    • See results and fees
    Open Download

  • Accountant

    17 pages · 2.5 MB

    Fees, salaries and reports

    • A student's month-by-month dues
    • Collect a payment
    • Pay a salary
    • Financial reports
    Open Download

  • Asset manager

    11 pages · 1.6 MB

    The school's equipment and stock

    • The asset register
    • Hand an item to a teacher
    Open Download

  • Mobile apps

    7 pages · 0.5 MB

    Parents, students and bus drivers

    • The student and parent app
    • The driver app and live bus position
    Open Download

Still stuck?

Ask your school admin first: they can change what your role can see. For anything else, write to support@acadtrack.com.

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Screenshots come from a demo school, so names and numbers differ from yours.