Skip to content
AcadTrack

Fee management

School fee management without the ledger.

Fee heads and structures per class, monthly dues raised automatically, collection with receipts, advance payments applied to the next dues, and a clear view of who owes what.

See pricing
AcadTrack fee collection screen with unpaid months and payment details
Two schoolgirls in blue checked uniforms reading at their desk

Dues, receipts and reminders, so the office spends its day on families, not ledgers.

Photograph: Pexels. Credits

What it replaces

  • Nobody can say who owes which month without counting the ledger.
  • Receipts written by hand, and advances and concessions tracked in a notebook.
  • Parents call the office to ask what is due.

What you get

  • Structures per class and session

    Tuition, transport, annual, exam and other heads, with amounts per class.

  • Dues raised every month

    Monthly dues are generated for every enrolled student from their fee assignments.

  • Collection desk and receipts

    Pick a student, tick the months being paid, take cash, UPI, card or cheque, and print the receipt.

  • Advances, concessions and late fees

    Money paid ahead is held as credit and applied to the next dues; concessions and late fees are recorded against your due-day and grace rules.

  • Overdue at a glance

    Billed, paid, pending and overdue for the whole school, by student, month and fee head.

  • Parents see their fees

    The parent app shows what is due, what is paid and every receipt.

How it works

  1. 1Set your fee heads and amounts per class.
  2. 2Assign fees to students (done for you when an admission is converted).
  3. 3Dues appear each month; the office collects and the parent sees the receipt.

Questions

Can parents pay school fees online?

Fees are collected at the school counter and recorded in AcadTrack today, by cash, UPI, card or cheque. Online payment from the parent app is on the roadmap.

Does it handle late fees and concessions?

Yes. You set the due day, grace period and late fee per class, the accountant can add the late fee to an overdue due, and concessions are recorded against the student.

Can the accountant see overdue fees by class?

Yes. The fee ledger lists every due with its fee head, month, billed, paid and remaining amount, filterable by status.

Also see: school management software India · school admission management software · school bus tracking app